Exhibition and Sponsorship Terms and Conditions
These Terms and Conditions form the basis of an agreement between you (Exhibitor and/or Sponsor) and Medical Technology Association of NZ (MTANZ). Please read them carefully. By signing and returning the Application to Exhibit/Sponsor form you are deemed to have read and accepted these Terms and Conditions.
1. Booking and Payment Terms - EXHIBITION
Space can only be booked on receipt of the signed Application to Exhibit Form and will be allocated as per the ballot guidelines outlined in this prospectus. Bookings will be acknowledged through a confirmation email.
A deposit for 50% of the total exhibition space and any sponsorship cost will be required to secure your stand/sponsorship booking, and will be invoiced 30 October 2026 with the confirmed site allocation notification. The balance will be invoiced on 1 February 2027.
If payment is not received when due MTANZ has the right to cancel the booking.
All monies due must be received prior to commencement of the Expo. Should any monies be outstanding at the commencement of the Expo the Exhibition Manager has the right to refuse access to the Expo.
To receive the NZDIG/MTANZ Membership discount for your stand, your company must be an NZDIG/MTANZ member for both the 2025/2026 and 2026/2027 years. Both years membership invoices need to have been paid prior to the Expo.
If the Exhibitor defaults in payment of any invoice when due, they will be liable to pay penalty interest of 2.5% per calendar month. The Exhibitor will indemnify MTANZ against all MTANZ’s legal costs and collection costs incurred by MTANZ in relation to recovering or collecting any outstanding money due under these Terms and Conditions.
The Organising Committee reserves the right to refuse any Application to Exhibit/Sponsor.
Subletting of space will not be permitted.
All monies are to be paid in New Zealand dollars (NZ$) and attract 15% GST.
2. Cancellation - EXHIBITION
Once a signed Application to Exhibit/Sponsor is confirmed by MTANZ, the following cancellation fees will apply:
a)In the event of cancellation 30 to 80 working days prior to the date of the Expo 50% of the stand/sponsorship fee will apply.
b)In the event of cancellation or reduction of space within 30 days, there will be no refund.
3. Booking and Payment Terms- SPONSORSHIP
Full payment is required upon receipt of invoice.
If full payment is not received by the due date specified on the invoice, the Dental EXPO Manager has the right to review the Sponsorship commitment and cancel the Sponsorship package.
Confirmed sponsorship will be invoiced on receipt of Application to Exhibit/Sponsor form for the full amount.
Sponsorships will be acknowledged through a confirmation email.
All monies due must be received prior to commencement of the conference/exhibition.
If the Sponsor defaults in payment of any invoice when due, they will be liable to pay penalty interest of 2.5% per calendar month. The Sponsor will indemnify MTANZ against all MTANZ’s legal costs and collection costs incurred by MTANZ in relation to recovering or collecting any outstanding money due under these Terms and Conditions.
The Organising Committee reserves the right to refuse any Application to Exhibit/Sponsor.
All monies are to be paid in New Zealand dollars (NZ$) and attract 15% GST.
4. Cancellation - SPONSORSHIP
Only in exceptional circumstances, the Organisers will be prepared to consider cancellation of your contract, but only if the following conditions are complied with:
a)the request for cancellation is submitted in writing;
b)the request is received at least 6 months prior to the Dental EXPO;
c)the reason given for the request of the cancellation is, in the opinion of the Organisers, well founded.
The Sponsor agrees that the organisers shall retain 10% of the contract price, if cancellation is made more than 9 months before the Expo. 50% of the cancellation is made between 9 months and 6 months prior to the Expo. 100% of the contract price will be forfeited if cancellation is made within 6 months of the Expo.