Exhibitor Information

The Exhibition Manager (MTANZ) must be advised if a custom-built stand is being installed. This information is requested in the Application to Exhibit form. Exhibitors taking Design and Build booths are advised to use the service of the Official Stand Contractor appointed by the Exhibition Manager to undertake the job as this will facilitate convenient installation. Otherwise, exhibitors are required to obtain consent from the organiser before any of their own contractors are allowed to work onsite. The organiser reserves the right to reject any contractor and design deemed inappropriate.

The Exhibition Manager must be advised if a custom-built stand is being installed by any exhibiting company. Any structures exceeding 2.5m in height from any perspective must be pre-approved by MTANZ. Any structures above 2.5m not approved by MTANZ will be required to be dismantled prior to the commencement of the exhibition.

Any rigging, scaffolding or temporary structure suspended from the ceiling needs to be preapproved by MTANZ and the VEC. Plans and stand diagrams and the custom build companies Health & Safety plan must be forwarded to the Exhibition Manager (MTANZ) for approval no later than Friday 7 March 2025.

a) All works in the exhibition hall should be confined to installation and minor alteration only. Fabrication works like welding, cutting, sawing, laminating, painting, spraying etc should not be carried out inside the Exhibition Hall.

b) The booth constructed must comply with the dimensions of the space allocated. Each booth must have its own panels and is not permitted to use the neighbour’s panels. If any panel is higher than 2.5m, reasonable decoration or material must cover the back of that panel.

c) Every exhibitor is responsible to build their own walls to separate their stand. Minimum wall height of 2.5m must be constructed.

d) No adhesive is permitted to be used on stone floorings or walls. Posters or other promotional materials shall not be affixed to any part of the hall. The Exhibitor shall be charged with consequent cleaning fees upon violation of this specification.

e) Detailed booth construction plans should be submitted to MTANZ before Friday 7 March 2025 for timely approval.

f) Detailed Safety plans should be submitted to MTANZ before Friday 7 March 2025 for approval.

g) Exhibitors must obtain written approval from Auckland Conventions for the use of air or helium balloons. Helium balloons are only permitted as fixed features of a stand or exhibit. The organiser will be charged for the removal of any balloons remaining in the venue.

h) The Organiser and the Official Stand Contractor reserve the rights to reject any construction plan or require the Exhibitor or his own contractor to make modifications.

i) The floor, walls, doors and windows, or any other parts of the hall are not to be altered in any way. Nailing, screwing and drilling of holes are not allowed onto any parts.

j) All exhibitions must meet current New Zealand Health & Safety and New Zealand Fire Safety regulations.

k) Custom Design and Build times are:

Wednesday 21 May 14:00 – 24:00

Thursday 22 May 00:01 – 12:00 (construction)

Contractors

a) Contractors must wear name/company identification at all times on site.

b) Contractors must wear High Visibility jackets during build times or they will be asked to cease work until this requirement is met.

c) Contractors to use only designated service entrances, lifts and loading docks for transportation of staff and materials.

d) It is the responsibility of the contractor to supply sufficient staff for unloading and loading of transport vehicles in the loading dock in a timely, safe and non-disruptive manner.

e) Contractors and their staff must supply their own tools, including ladders and trolleys. Auckland Conventions equipment shall not be used without prior approval.

f) The venues are non-smoking at all times to clients, guests, visitors, staff and contractors.

g) Contractors will not allow or permit any damage to Auckland Conventions building or any fixtures, nor shall any alterations to the structure be allowed. Painting, gluing, drilling, taping or nailing is not allowed on venue finishes.

h) Contractors shall ensure the removal of all debris, rubbish, packing materials from the premises. In the event Auckland Conventions has to perform these tasks on behalf of the contractor, charges incurred shall be borne by the contractor.

i) It is the responsibility of the contractors to apply for all the necessary permits with local authorities and necessary insurance before commencement of work. These must be made available for sighting upon request from Auckland Conventions.

j) Drawings of layout plans, structural and schematic wire diagrams must be submitted to MTANZ and Auckland Conventions by Friday 7 March 2025.

k) It is the responsibility of all persons working on site to comply with the venue health and safety guidelines and all work must be carried out in a safe manner. Failure to do so will result in a

request to vacate the premises.

l) Auckland Conventions reserves the right to refuse access to contractor and/or equipment not considered to be of a suitable standard.

m) Prior notifications of contractors use of hot works in association of smoke detection for isolation are to be taken in consideration.

n) Venue roof access needs to be pre-arranged with MTANZ in which requires appropriate certification.